At Oak, we're building the next generation of private wealth and private capital services, powered by people and enabled by technology. With more than 25 years of expertise, over 200 colleagues across Guernsey, Jersey, the Isle of Man, Mauritius and The Bahamas and more than $19 billion in assets under administration, we're trusted by internationally connected families, entrepreneurs, family offices, founders, fund managers, investors and institutions around the world. As part of Opera, a privately owned financial services group, we're investing in our people, data, digital platforms and responsible use of AI to improve how work gets done, strengthen the client experience and give talented people more time to focus on judgement, relationships and higher-value work. We are building a business where people can develop specialist expertise, contribute to meaningful change and build rewarding careers. Find out more at www.operalimited.com.

Job summary:

The Group Facilities Manager is responsible for the strategic and operational management of Opera’s physical workplace estate across all eight jurisdictions and any new jurisdictions the Group enters. This role ensures that every Opera office provides a professional, safe, and welcoming environment for employees and clients alike, while managing cost effectively and planning ahead for growth. Beyond day-to-day facilities operations, this role carries a significant project dimension. As Opera continues to grow organically and through acquisition, the Group Facilities Manager leads office search, fit-out, relocation, and consolidation projects, working closely with local leadership and central functions to ensure the Group’s office strategy keeps pace with its commercial ambitions.

Reporting to the Group COO, the Group Facilities Manager must balance operational rigour with commercial pragmatism, maintaining consistent standards across a diverse, multi-jurisdictional portfolio while respecting the local requirements, regulations, and cultures of each location. The position requires regular travel across Group jurisdictions.

Key Responsibilities:

Office Strategy & Planning

• Develop and maintain a Group-wide office and workplace strategy, aligned to headcount forecasts, growth plans, and the operational needs of each jurisdiction.

• Monitor occupancy levels, lease expiry profiles, and space utilisation across all offices, proactively identifying where intervention is needed.

• Provide data-driven recommendations to the COO and ExCo on office investments, consolidations, expansions, and relocations.

• Ensure the office estate supports Opera’s brand, employee and client experience standards, reflecting the quality and professionalism expected of a leading financial services group.

• Maintain a forward view of property market conditions in each jurisdiction to inform timing and negotiation of lease and acquisition decisions.

Office Projects & Relocations

• Lead end-to-end office projects including new office searches, lease negotiations, fit-outs, relocations, and decommissioning of vacated premises.

• Manage project budgets, timelines, and third-party suppliers (architects, contractors, landlords, agents) to deliver projects on time and within budget.

• Coordinate with IT, Compliance, and P&C to ensure new or refurbished offices meet all technical, regulatory, and people requirements from day one.

• Support post-acquisition integration by assessing the facilities position of acquired entities and developing plans to align, consolidate, or upgrade as required.

• Ensure all office projects comply with local planning, building, health and safety, and environmental regulations in each jurisdiction.

Day-to-Day Facilities Management

• Oversee the operational management of all Group offices, ensuring they are maintained to a consistently high standard.

• Establish and maintain Group-wide facilities policies and standards covering areas such as office maintenance, cleaning, security, access control, health and safety, business continuity, and environmental sustainability

• Manage relationships with landlords, managing agents, and facilities service providers across all jurisdictions.

• Ensure all offices meet local health and safety, fire safety, and regulatory requirements, maintaining appropriate documentation and inspection schedules.

• Act as the primary point of contact for facilities-related issues, ensuring timely resolution and clear communication with affected teams.

• Oversee reception, front-of-house, and meeting room standards to ensure a professional client experience across all offices.

Cost Management & Budgeting

• Own and manage the Group facilities budget, covering rent, service charges, rates, maintenance, utilities, insurance, and project expenditure.

• Track and report on facilities spend across all jurisdictions, identifying opportunities to reduce cost, improve value, and consolidate contracts where appropriate.

• Work with the CFO and Finance team to support annual budgeting and forecasting for all property and facilities-related expenditure.

• Negotiate lease terms, service contracts, and supplier agreements to secure best value for the Group.

• Maintain a clear view of the total cost of occupancy across the estate to support strategic decision-making. Employee & Client Experience

• Champion the quality of the physical workplace as a key component of Opera’s employee value proposition.

• Gather and act on employee feedback regarding workplace environment, amenities, and services.

• Ensure offices support modern, flexible working practices, including appropriate provision for hybrid working, collaboration spaces, and quiet working areas.

• Maintain high standards of front-of-house and client-facing spaces, ensuring visitors to any Opera office receive a consistent, professional experience.

Vendor & Supplier Management

• Manage a diverse portfolio of facilities vendors and service providers across multiple jurisdictions.

• Establish and maintain service level agreements, conducting regular performance reviews and benchmarking.

• Ensure all vendor relationships are subject to appropriate governance, including contract management, insurance verification, and compliance checks.

• Coordinate with Group legal functions where required. Business Continuity & Risk

• Ensure all offices have appropriate business continuity and disaster recovery arrangements in place from a facilities perspective.

• Maintain and regularly test emergency procedures, evacuation plans, and crisis response protocols across all locations.

• Identify and manage facilities-related risks, escalating to the COO and relevant risk committees where appropriate.

• Ensure adequate insurance coverage is in place for all Group properties and contents. Stakeholder Engagement & Reporting

• Build strong relationships with MDs, office leads, and local teams in every jurisdiction, acting as a trusted partner on all workplace matters.

• Provide regular reporting to the COO on estate performance, project status, key risks, and cost position.

• Engage with ExCo and Board as required on material property decisions, investments, or risks. • Represent Opera in dealings with landlords, agents, and local authorities.

Additional Duties

• Take on other evolving responsibilities as required.

• Uphold the Opera values.

Key Competencies & Skills:

• Significant experience in facilities management, workplace strategy, or corporate real estate, ideally within a multi-site, multi-jurisdictional environment.

• Proven track record of leading office relocation, fit-out, or consolidation projects from inception to completion.

• Strong commercial and financial acumen, including budget ownership, lease negotiation, and vendor management.

• Excellent organisational and project management skills, with the ability to manage multiple concurrent priorities across geographies.

• Strong understanding of health and safety, fire safety, and building compliance requirements; relevant qualifications (e.g. IOSH, NEBOSH, BIFM/IWFM) are desirable.

• Ability to work effectively across cultures and jurisdictions, adapting approach to local requirements while maintaining Group-wide consistency.

• Strong interpersonal and communication skills, able to engage credibly with senior leadership, local teams, clients, and external partners.

• Hands-on and pragmatic, comfortable operating at both strategic and operational levels.

• Experience supporting post-acquisition integration from a facilities or property perspective is advantageous.

• Experience within financial services, professional services, or other regulated environments is desirable.

• Comfortable with frequent international travel across Group jurisdictions.

• Willingness to adapt to flexible working hours and respond to urgent facilities issues as they arise.

• Strong customer service orientation.

• Understands the importance of consistently delivering high standards in a customer/colleague service role.

Key Stakeholders:

• COO, Opera Executive Committee members, MDs across all jurisdictions

• CFO and Finance team

• Group CTO and IT Operations

• Head of Transformation & Integration (post-acquisition office integration)

• CPO and P&C team (workplace experience, health and safety)

• Compliance and Risk functions

• Office administrators, receptionists, and front-of-house teams across all jurisdictions